Project Data and Materials Retention Policy

This Project Data and Materials Retention Policy applies to all the projects and operations of United Parts of Chicago, LLC and governs our project data storage policy. For the purposes of this Policy, unless otherwise noted, all references to United Parts of Chicago, LLC include https://crmforyourbusiness.com, “We,” “United Parts,” and “CRM for Your Business” Facebook Page located at https://www.facebook.com/CRMforYourBusiness. By using the services provided by United Parts of Chicago, LLC, you consent to the data retention practices described in this statement.

This policy aims to ensure clarity and compliance with project agreements while safeguarding both the company’s and the customer’s interests regarding project data and materials.

1. Retention of Data and Materials

General Principle: We do not store project data and materials indefinitely. Retention will be based on the terms explicitly outlined in the Statement of Work (SOW) or Service Level Agreement (SLA).
- Default Retention: Unless otherwise specified in the SOW or SLA, all project data and materials will be purged after the completion, termination, or expiration of the project unless retention is legally required.

2. Intellectual Property Transfer

Transfer Commitment: If the development of any intellectual property (IP) is stipulated to be transferred to the customer according to the SOW or SLA:
- Timing of Transfer: Such IP, including data, designs, logos, pictures, diagrams, or any other materials, will be transferred to the customer:
  - At the end of each relevant sprint, if the project is structured with sprints, or
  - At the conclusion of the entire project if no sprints are involved.
- Method of Transfer:
  - All digital files will be transferred via secure means ensuring data integrity and confidentiality.
  - Physical materials, if any, will be handed over or shipped with a confirmation of receipt.

3. Exceptions

Any exceptions to these policies must be explicitly documented in the SOW or SLA. If no such documentation exists, the default policy applies and we can delete any historical or unused data at our own discretion at any time.

4. Data Privacy and Security

All data handling, storage, and transfer will comply with applicable data protection laws and regulations. During the retention period, we ensure that:
- Data is stored securely.
- Access is controlled and logged.
- Data is encrypted in transit and at rest where sensitive.

5. Review and Compliance

This policy will be reviewed annually or whenever there are significant changes to the business, legal environment, or technology affecting data retention and IP management.

6. Contact for Policy Queries

United Parts welcomes your questions or comments regarding this Project Data and Materials Retention Policy. If you have any questions, please contact United Parts at:

United Parts of Chicago, LLC
Email: hello@crmforyourbusiness.com
Telephone number: (833) 880-2387

Effective as of December 10, 2024